FAQs
When does an AGM need to be held?
1
Every owners corporation must hold an Annual General Meeting each financial year. The timing is set out in the Strata Schemes Management Act 2015 and is generally within one month before or after the end of the scheme’s financial year.
The AGM is where your budget and levies are set for the coming year, the capital works fund plan is reviewed, committee members are elected, and any owner motions are considered. Missing this window can create cash flow issues for the scheme, so it’s important to stay on schedule.
How much notice is required for a strata meeting?
2
The notice periods depend on the type of meeting:
General meeting (AGM or EGM): at least 7 days’ notice, or 14 days for schemes with more than 100 lots
Committee meeting: at least 3 days’ notice
Public holidays that fall within the notice period must also be accounted for. Your scheme’s by-laws may specify longer notice periods.
What is a quorum, and what happens if we don’t have one?
3
A quorum is the minimum number of eligible voters needed for a meeting to validly transact business. For a general meeting, this is at least one quarter of eligible voters, present in person or by proxy.
If quorum isn’t reached, the meeting is typically adjourned for 30 minutes. After that period, the chairperson may proceed with those present, provided they are satisfied the motions can be dealt with appropriately.
How do proxy votes work?
4
An owner who cannot attend a meeting can appoint someone else to vote on their behalf by completing a proxy form.
There are limits on how many proxies one person can hold:
Schemes of 20 lots or fewer: one proxy per person
Schemes of more than 20 lots: no more than 5% of total lots
These limits were introduced to prevent any single owner or manager from controlling the outcome of a vote. A contract of sale also cannot require a buyer to hand over their proxy as a condition of purchase.